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ABAC 2.7.2.13 Student Activity Fee Allocation Committee (Vice President for Finance and Operations)

In 2013, through a process that involved input from students, faculty, and administrators, ABAC developed a structured (tiered) approach to the allocation of funds received from Student Activity Fees.  The goal was to develop an allocation model that:

  1. Funds a range of current and future student activities that meet the student life and learning environment needs of students, 

  2. Provides a simple and transparent allocation process that meets BOR and ABAC policy requirements with respect to allocation of SAF, and

  3. Assigns fiscal accountability and responsibility to the deans for the expenditure of funds for Student Activity Funds that are associated with certain co-curricular activities.

Revenues received from Student Activity Fees are allocated to three (3) categories:

  1. Category 1 - Budgeted reserves - to be used to support capital needs in support of student activities.  Management for this budget category shall reside with the Vice President for Finance and Operations.  

  2. Category 2 – Institutional programs - salary, benefits, and operating funds to support student activities associated with SGA, Intramural and Recreational Sports, Ambassadors, Aquatics, Campus Activity Board (Interclub Council), Wellness Centers, Forest Lakes Golf Course, Phi Kappa Phi, Phi Theta Kappa, Student Publications, Student Radio Stations, and license fees.  Management for this budget category shall reside with the Dean of Students.

  3. Category 3 - Academically-allied student activity programs - programs that are tied directly to academic programs.  Management for this budget category shall reside with the Academic Deans.  Qualifying criteria for Category 3 are:

    1. Clubs, teams, groups, etc. linked directly with the offering of an academic program, and

    2. Clubs, teams, groups, etc. that are linked to regional or national organizations that have collegiate education as a part of their mission, and

    3. Clubs, teams, groups, etc. that contribute to at least one of the following: leadership, career development, or scholarship.

The  Vice President for Finance and Operations and the Dean of Students maintain a list of the organizations approved to receive funds within each of the categories listed above.
Student Activity Fee Allocation Committee 
The President, or his designee, shall appoint a Student Activity Fee Allocation Committee (SAFAC) consisting of ten (10) persons to include the following:

  • The President of the ABAC Student Government Association (SGA),

  • Three (3) students to be selected by SGA,

  • One (1) non-student member to be appointed by the Vice President for Finance and Operations,

  • One (1) non-student member to be appointed by the Dean of Students,

  • One (1) non-student member to be appointed by the Provost and Vice President for Academic Affairs, and

  • Three (3) student members to be appointed by the President.

Student Activity Fee Allocation Process 

The Vice President for Finance and Operations shall be responsible for preparing the proposed Student Activities Budget, in accordance with the aforementioned allocation model.   The annual budget shall be based upon best available projected revenue information.   The annual budget shall reflect debits and credits to the Student Activity Reserve Account.  Then, the Vice President for Finance and Operations, working with the Dean of Students, shall convene the Student Activity Fee Allocation Committee and seek its approval of the budget, in accordance with BOR and ABAC policies.

The student members of the SAFAC, under the direction of the Dean of Students, shall be responsible for the solicitation of student input prior to meeting when the SAFAC will take action on the proposed budget.  The Vice President for Finance and Operations shall report to the Cabinet on the actions and recommendations of the SAFAC during annual budget development.

At the end of spring semester and before closure of the fiscal year, the Dean of Students, working with the Vice President for Finance and Operations, or his designee, shall prepare a final report on the expenditure of Student Activity Funds.  The report shall include budgeted amounts, actual revenues, actual expenditure, and reserves on hand in accordance with the three (3) funding categories.